To join us at IZTECH, you must be officially nominated by your home university. Once we receive your nomination, we will contact you with detailed application instructions.

Nomination Deadlines

Please ensure that your home university submits all nominations by the following dates:

How to Nominate

Nominations should be submitted via the EWP (Erasmus Without Papers) Dashboard or by emailing mustafakaymaz@iyte.edu.tr.

We require the following details for each nominated student:

• Full Name (exactly as it appears on the Passport/ID)
• Student Email Address
• Field of Study (ISCED Code)
• Study Level (Bachelor/Master’s/PhD)
• Duration of Stay (Semester 1 / Semester 2 / Full Year)

Application Deadlines

To begin your application process, please fill in the online Application Form. You must upload the following documents during the application process:

1. Online Learning Agreement (OLA)

• Your OLA must be digitally prepared via learning-agreement.eu.
• Exception: If your home university does not use the EWP Platform, you must use your home university’s physical learning agreement template.
• After signing your agreement, obtain the signature of your home coordinator. The departmental Erasmus coordinator of your nominated program at IZTECH will then sign it. View the list of IZTECH departmental coordinators here.

2. One Passport-Sized Biometric Photo (JPEG or PNG)

• The photo must have been taken within the last 6 months against a white background and comply with ICAO biometric standards.
• Important: Bring at least two physical copies of this photo with you to Turkey, as you will need them for your residence permit application.
• The digital copy uploaded to the platform will be used for your IZTECH Student ID Card.

3. Scanned Passport (PDF)

• Provide a scan of the identification page of your passport.
• If you require a visa to enter Turkey, include a scan of the Turkish visa page as well.

4. Health Insurance Valid in Turkey (PDF)

• Review the detailed health insurance requirements in Section 6 below. You must upload your health insurance policy as a PDF.

You can access our course catalog here: IZTECH Course Catalog.

The catalog contains detailed information about each program and all offered courses. Please note that not all courses listed in the catalog will be actively offered during your specific mobility semester. You must contact your departmental coordinator to receive the finalized, semester-specific course list.

The following tables are used to convert grades between the IZTECH (IYTE) Grading System and the ECTS Grading System. These tables have been officially approved by the IZTECH Senate.

Undergraduate Students

Master’s Students

Doctorate (PhD) Students

You have several housing options during your stay:

1. İYTE Yaşam Merkezi (İYTE Life Center) This is one of the most convenient options if you prefer to live on campus. It is also a great temporary option while you search for long-term housing. For photos, pricing, and facility details, visit the official IYTE Yaşam Merkezi website.
2. Private Rentals (Izmir City Center or Urla) Many incoming students rent apartments with friends in the Izmir city center (45–60 minutes from campus) or in the nearby town of Urla (20 minutes from campus). We strongly advise you to visit the campus and explore these areas in person before signing a lease.
3. Existing Roommate Offers Occasionally, current students in Izmir and Urla look for roommates. While we can help connect you with these students prior to your arrival, availability is never guaranteed. If you pursue this option, please ensure you have a backup plan.

For housing assistance or to discuss your options, contact mustafakaymaz@iyte.edu.tr.

Health Insurance

IZTECH does not cover insurance expenses for incoming Erasmus students. You are required to secure your own coverage.

Your insurance period must cover the entire duration of your intended residence permit. You must provide one of the following documents:

• Bilateral Social Security Agreement Document: An e-signed, or signed and stamped/sealed document from a provincial social security unit stating you are entitled to health services in Turkey under a bilateral agreement. (Applicable to citizens of: Albania, Austria, Belgium, Bosnia and Herzegovina, Croatia, Czechia, France, Germany, Hungary, Luxembourg, Montenegro, Netherlands, North Macedonia, Romania, Serbia, and the TRNC).
• SGK Provision Document: An e-signed, or signed and stamped/sealed provision document from the Turkish Social Security Institution (SGK).
• SGK Application Document: An e-signed, or signed and stamped/sealed document confirming your application to the SGK to become a general health insurance holder.
• Private Health Insurance Policy: Your policy must explicitly include the following exact phrase: “This policy covers the minimum coverage stipulated in the circular no 9, dated 06/06/2014, on private health insurance required to be taken out for residence permit applications.” You must present the original signed and stamped/sealed policy during your application.

Residence Permit

By law, you must apply for a residence permit within three months of your arrival in Turkey if you do not need a visa to enter Turkey or before your visa expires if you need a visa.

1. Online Application: Begin the process electronically via the official government portal: e-ikamet.goc.gov.tr.
2. In-Person Appointment: You must attend an appointment at the Izmir Provincial Directorate of Migration Management (İzmir İl Göç İdaresi Müdürlüğü) located at: Konak Mahallesi, 855. Sk. No:40, 35250 Konak/İzmir. Ensure you bring all required documents on the exact date and time specified in your online application.
3. Required Documents: Review the most up-to-date list of required documents here: Residence Permit Required Documents.

The IZTECH International Office is available to assist you in preparing these documents.

Please review the university’s academic schedule here: IZTECH Academic Calendar

Incoming Erasmus Student Advisor Mustafa Kaymaz Izmir Institute of Technology International Relations Office School of Foreign Languages Email: mustafakaymaz@iyte.edu.tr  Tel: +90 (232) 750 7889 | Fax: +90 (232) 750 7895

Institutional Coordinator / ECTS-DS Coordinator Assoc. Prof. Dr. Hatice Eser ÖKTEN Email: erasmuskoordinator@iyte.edu.tr

Departmental Erasmus Coordinators: https://uio.iyte.edu.tr/en/departmental-coordinators-of-erasmus-program/